I have site for a sporting club with a number of training equipment and other physical assets that people borrow from time-to-time. They use a A4 notebook for signing the equipment out and then back in when returned. Like a library.
I hope to make this digital for the club and I’m finding it difficult to search for what I’m after. “WordPress” + “asset management”, “library management” results are all referencing digital resources for use by the website. “Inventory management” results are all for shopping systems like WooCommerce. I give up searching.
Thinking outside the box, I could use our existing Gravity Forms and was going to generate a unique URL with a query string for each asset (for example `www.club.org/equipment-manager?asset=fibreglass+board+1`) which would pre-fill a form for checking-out that particular asset. I’d use a QR code for each asset’s unique URL-to-form?query-string as a plastic sticker to put on each asset so a user can walk up, scan with their smartphone and check-out the training gear via the pre-filled form.
Completing the form sends an email to the user and the club notifying of the borrowed asset.
But then I’m stuck on how I can keep track on a what’s checked out? And how do I check it back in?
Does anyone have any thoughts on how I can digitalise this equipment borrowing system using WordPress?
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